Appointments
Services with staff and time slots. For anyone who books people into a calendar.
- Customers pick a service, a person and a time on their own
- Add-ons, buffers and days off are handled for you
- No slot can ever be booked twice
Appointment booking and event seating for WordPress
Schedopia lets customers book a time with your team or pick their own seats at your events, 24 hours a day, with no double-bookings. It is free, self-hosted, and charges nothing per booking.
- Free forever
- Version 1.3.0
- WordPress 6.5+ and PHP 8.1+
- GPLv2
Works with
- WordPress 6.5 to 7.1
- Block editor
- Elementor
- Any theme
- PHP 8.1+
Two ways to book
Book people into time, or people into seats
Most booking plugins do one or the other. Schedopia does both from the same plugin, so a studio can take one-to-one sessions and sell places at a Saturday class without running two systems.
Seated events
Dated sessions in a venue with a seat map. For anyone who sells places, not time.
- Customers see live seats-left and pick exact seats
- Tiers such as VIP and Balcony carry their own prices
- No seat can ever be sold twice
How it works
From install to first booking in one sitting
No account to create, no service to connect. Everything runs inside your WordPress site.
Step 1: Install from WordPress.org
Search for Schedopia under Plugins, then Install and Activate. The database tables are created for you.
Step 2: Set up services or a venue
The setup wizard asks whether you take appointments, sell seats, or both, then walks you through services and staff, or a venue and its seat map.
Step 3: Paste the shortcode
Add
[schedopia_booking]to any page. Customers can book from that moment on.
Appointments
Only the times that are really open
Customers see availability that reflects each person’s weekly hours, days off, buffers and existing bookings. When they confirm, the slot is checked again inside a database transaction.
Services in categories
Each service carries its own price and duration. Group them so a long menu stays easy to scan.
Add-ons with their own price and time
Offer extras alongside a service. The total and the slot length update to match.
Staff schedules, days off and buffers
Weekly hours per person, time off, gaps between appointments, and how many customers each slot can take.
A double-booking guard that holds
Two customers can never take the same slot. The check runs inside a transaction, not in the browser.
Events and seats
Let customers choose the exact seat
Draw your hall once. Colour-coded tiers, greyed-out taken seats and a running total make picking seats as clear as it is at the box office.
Venues with one or more halls
Each hall has its own seat layout. Add a second hall to an event when the first fills up.
Visual seat planner
Draw rows and seats in the admin, generate seats in bulk, and group them into tiers such as VIP, Standard and Balcony with their own colours and prices.
Per-seat price overrides
Price a single seat differently from its tier when you need to.
Live seats-left and a “from” price
Upcoming sessions list the date, venue, hall, duration and how many seats remain.
Admin
Know how the day looks before it starts
The dashboard answers the questions you actually ask each morning: what is booked today, how much has come in, who is new. Everything else is one click away.
At-a-glance dashboard
Total bookings, revenue collected, completion rate and new customers, with a trend chart and today’s schedule.
Bookings you can filter and search
Narrow by status, staff or service, and search across every appointment with its payment status and amount.
Customers with history
Every customer record shows what they booked and when.
Manual and offline payments
Record cash, bank transfer, or mark a booking as paid. Every booking carries a payment status.
Booking form
A form that looks like it was built for your site
Change colours, fonts, shapes and buttons from the admin and watch the desktop and mobile previews update. No CSS required.
Mobile-first
Designed for a phone screen first, then scaled up. Most bookings happen on one.
Form Appearance customizer
Colours, fonts, shapes and button style, with a live desktop and mobile preview as you change them.
One shortcode, any editor
Paste [schedopia_booking] into the block editor, Elementor’s Shortcode widget, or the classic editor. Add mode="event" for seat bookings.
Notifications
Everyone knows what is happening, without you sending a thing
Confirmations go out the moment a booking lands. Reminders reduce no-shows. Customers can cancel from the email, inside the rules you set.
Confirmations and cancellations
Customers get a clear email for every booking and every change.
Reminders and staff alerts
Customers are reminded before their appointment. Your team hears about every new booking.
Self-service cancellation
A secure link in the email lets customers cancel without an account. You decide how close to the appointment that is allowed.
Add to calendar
Google, Outlook and Apple Calendar buttons in every confirmation, plus a read-only calendar feed to subscribe to.
Built for
Any business that runs on appointments or seats
The same plugin fits a two-chair barbershop and a 120-seat community theatre. Pick the mode that matches how you sell, or run both.
Salons and barbershops
Stylists with their own hours, services grouped by type, add-ons such as a beard trim on top of a cut.
AppointmentsDentists and health clinics
Practitioners with different availability, reminders that reduce no-shows, and records that stay on your own server.
AppointmentsConsultants and freelancers
A discovery call and a paid consultation as separate services, with your calendar feed kept in sync.
AppointmentsYoga and fitness studios
Dated classes with a fixed number of places. Members reserve a spot and see how many remain.
Seated eventsCookery and craft workshops
One-off sessions with a station per seat. Sell exactly as many places as you have benches.
Seated eventsSmall theatres and event spaces
A drawn seat map with VIP, Standard and Balcony tiers, live availability, and no seat sold twice.
Seated events
Why Schedopia
Yours to run, with nothing skimmed off the top
Hosted booking services charge per booking, hold your customer list, and can change terms at any time. Schedopia is a plugin on your own site.
No per-booking fees
The plugin is free and takes no commission on appointments or seats. Your revenue is yours.
Your data stays on your site
Customers and bookings live in your WordPress database, in relational tables you can query.
No third-party services
Nothing is loaded from a CDN and nothing is sent elsewhere unless you enable reCAPTCHA yourself.
Transactional double-booking guard
Slots and seats are validated in the database, so a race between two customers cannot slip through.
Data survives uninstall
Remove the plugin and your bookings remain until you explicitly choose to delete them.
GPLv2, built by ThinkMatic
Free software from a studio with 12+ years building for the web and 500K+ users across its products.
What people run on it
Sample stories from the kinds of businesses Schedopia is built for.
For developers
Built to be extended, not forked
Everything the admin can do is available over REST. Add a booking channel, a notification channel or a payment type by implementing an interface, and rely on the core to validate what comes through.
- REST API base
/wp-json/schedopia/v1/- Validation
- Schema-driven on every route
- Permissions
- Granular per-area capabilities; rate limiting on public routes
- Driver interfaces
BookingSource, NotificationChannel, PaymentMethod- Storage
Relational tables prefixed wp_schedopia_*- Extension points
- Documented lifecycle hooks and filters
- License
- GPLv2 or later
Every booking, whether from the form, the API or an extension, passes through the same validated path.
Pricing
Free now. Pro when it is ready.
The plugin on WordPress.org is the whole product, not a trial. A Pro addition is in development for teams that need more.
Free
Available now$0forever
The complete plugin, on WordPress.org. No per-booking fees, no seat commissions, no usage limits.
- Appointment booking with services, categories and add-ons
- Staff schedules, days off, buffers and capacity
- Event seat reservations with a visual seat planner
- Seat tiers, per-seat pricing and multi-hall events
- Transactional double-booking protection
- Mobile-first booking form with live appearance customizer
- and 6 more
Pro
In developmentComing soon
An optional addition for teams that need more. Details and pricing will be announced to the waitlist first.
- Everything in Free
- Built on the same self-hosted core
- Waitlist members hear first and help shape what ships
This form isn't connected yet. Set PUBLIC_FORM_ENDPOINT to enable it. In the meantime, email [email protected].
Questions
Common questions
Is Schedopia really free?
Yes. Schedopia is a complete, self-hosted booking plugin for appointments and event seat reservations, released under the GPLv2. There are no per-booking fees and no seat commissions.
Can I take card payments online?
Not yet. Schedopia records manual and offline payments: cash, bank transfer, and mark-as-paid. The booking form uses a pay-on-arrival flow, which keeps friction low. Payment methods are extensible through the PaymentMethod driver interface.
Does it work with Elementor and the block editor?
Yes. The [schedopia_booking] shortcode works in any editor, including the Gutenberg Shortcode block and the Elementor Shortcode widget. One booking form can appear per page.
Can I run appointments and seated events on the same site?
Yes. The setup wizard asks whether you want appointments, events, or both. Use [schedopia_booking] for appointments and [schedopia_booking mode="event"] for seat bookings.
Will it stop double-bookings?
Yes. Every appointment is validated against real staff availability, and every seat reservation against the seats already taken, inside a database transaction. Two customers can never take the same slot, and a seat can never be reserved twice for the same event.
Does Schedopia send data to third parties?
Not unless you ask it to. By default the plugin contacts no external service and loads nothing from third-party CDNs. The only optional integration is Google reCAPTCHA v3, which runs only when you enable it and add your own keys.
What are the requirements?
WordPress 6.5 or later and PHP 8.1 or later. Schedopia is tested up to WordPress 7.1.
What happens to my data if I uninstall?
Your bookings, customers and settings are kept by default. Data is deleted only if you explicitly opt in before uninstalling.
Take your first booking today
Install Schedopia from WordPress.org, run the setup wizard, and paste one shortcode. If you would rather talk it through first, we are happy to.